Deregistration upon graduation

When must I apply for my degree certificate?

The exact time when you should do this varies per faculty - at some faculties you will have to request your degree certificate before you take the last compulsory component of your degree programme, for example before your last exam, or before your final-year thesis is approved, whereas at others you cannot apply for your certificate until after you have completed all the components of the degree programme.

Please contact your Education Office to enquire into when you should apply for your degree certificate as you approach the end of your degree programme.

Where must I apply for my degree certificate?

You must apply for your degree certificate with the Education Office of your faculty.

What happens after I apply for my degree certificate?

After you have submitted your request, the Board of Examiners of your faculty will determine your graduation date, that is, the date that will appear on your degree certificate. The Education Office will inform you of the date and place of the degree certificate ceremony as soon as this date has been determined.

What will I receive?

You will receive a degree certificate in Latin asa well as a Dutch and English translation.

Diploma legalisation

If you are planning to work or study abroad, you will often need to have your Dutch educational certificates, such as your diploma or transcripts, legalised. This applies to foreign students returning to their home countries after studying in The Netherlands as well.

Find out how to proceed on DUO.

If you graduate during the academic year you must submit a request for deregistration via Studielink yourself - this does not happen automatically. Do not wait until the degree certificate ceremony, but submit your request as soon as you are sure that you graduated.

Please submit your request for deregistration via Studielink before the end of the academic year or else it will not be processed.

Choose the option deregistration upon graduation to terminate your enrolment. The Central Student Administration will terminate your enrolment once an exam date has been set for you. Termination of enrolment will take effect on the first day of the month following your exam date (e.g. if your exam date is 16 March, you will be deregistered per 1 April).

Meer informatie

A detailed description of the procedure can be found in the step-by-step plan 'Request for termination of enrolment' on the Studielink website.

After you have submitted a request, the UG will process your request and terminate your enrolment:

• as of the first day of the following month.
• If you deregister because you have graduated, you will be deregistered from the first of the month following your examination date. This may mean that you will be deregistered retrospectively.

Your status in Studielink will change to 'Enrolment terminated' once you are officially deregistered.

Exception

In the event of the student's death, deregistration will take effect on the first day of the month after the month in which the student died.

If you do not submit a request for deregistration after your graduation, your enrolment for the current academic year will automatically expire on 1 September.

Your student grant from DUO is not automatically discontinued when you submit a request for deregistration via Studielink. Please consult the DUO website for information on how to discontinue your student grant and how and when to hand in your student travel product.

What do I have to arrange with DUO?

Please check the Programme update assistant to see what you need to do.

You must discontinue your student grant as soon as you are sure that you graduated. Do not wait until the degree certificate ceremony. Your enrolment will be terminated as of the first day of the month after the month in which you passed the final assessment (i.e., the date on your degree certificate).

For example:

If you passed your final assessment in May, then you will be deregister as of 1 June. You are no longer entitled to student finance as of 1 June.

What do I have to arrange with DUO?

Please check the Programme update assistant to see what you need to do.

You are only entitled to student finance and a student travel product if you are registered at an institute for higher education. If you do not report your deregistration to DUO, you will receive a student grant and a student travel product in error.

This may have serious financial consequences:

• you will have to pay back the grant;
• you will be fined for the months that you undeservedly had a student travel card.

What do I have to arrange with DUO?

Please check the Programme update assistant to see what you need to do.

• You are not entitled to reimbursement of tuition fees if you deregister as of 1 July or 1 August.
• You are not entitled to reimbursement if you deregister for a pre-master programme, unless you have filed a request for deregistration via Studielink in the first two months of your enrollment.
• Tuition fees will be reimbursed for the months of July and August if a student is deregistered because he or she has died.

You must submit your request for deregistration via Studielink before the end of the academic year to be entitled to reimbursement of tuition fees.

The tuition fees will be refunded automatically if you are entitled to a reimbursement.

Requests for deregistration submitted after the end of the academic year will not be processed.

If you submit a request for deregistration due to graduation, please bear in mind that:

• The University of Groningen cannot definitively deregister you until we have received the result of your final assessment from your faculty. This may take some time.
• If you pay tuition fees via a direct debit mandate, tuition fees may continue to be deducted from your bank account. This will be compensated in the amount to be reimbursed later.
• Registration is terminated from the first of the month after the month in which you passed the final assessment (i.e. the date on your degree certificate). This may have consequences for your right to a student grant from DUO.
  
  For example:
  If your graduation date is in December and you submit a request for deregistration on the grounds of graduation in February, you will be deregistered as of 1 January. This means you will no longer be entitled to a student grant from DUO as of 1 January.

You have 8 weeks (56 days) to move your emails and files to a secure location after you received the email that you are officially deregistered.

Blocked

After 8 weeks, your account will be blocked, although your emails and files will be saved for a further 309 days.

Permanent removal

After 309 days your account, including any email messages and files, will be deleted permanently. You will not be notified of this.

Once you have officially deregistered, you will receive an email with the date on which your University account will be blocked.

Your University account will be reactivated.

Practical information

• You can log in with your student number and your usual password.
• Your files and email messages will have been saved.